Lakewood Music Boosters

Minutes for Lakewood Music Boosters General Meeting

January 4, 2017

(Unofficial due to less than 8 general members in attendance)

Meeting called to order: 7:30 p.m.

President report (Tracey Logan):

• $22,000 needed for industrial garment rack in new Performing Arts Wing at LHS
• Selling “hangers” at $30/each or 4/$100 to raise funds
• Funds also needed for new choir shells and a music library storage system.
• During the 6 winter concerts, free-will donations, silent auction, and concessions, helped raise funds for these items. Ticket sales go to the teachers, not Boosters.

Treasurer Report (Mike Whitkofski):

• ~ $9,000 raised through memberships (current total)
• Free-will donations instead of 50/50 raffle during winter concerts brought in $2,511.29.
• Boosters received 2 large donations in December: $10,000 and $500.

1^st V.P. Report (Beth Bender Thomas):

• Lakewood Festival of Music will be coming up in the Spring. (Date hasn’t been chosen.) Last year was the first year for the Festival and it raised $1700.
• Annual fruit sale didn’t do well this year.
• Booster Card – We haven’t done door-to-door sales.
• Pub Cards haven’t been created yet.

Ryan Snyder, attendee, has business called Mascot Booster. It’s a phone app instead of a physical discount card. Organizations receive 90% profit, local deals, and the company procures the deals. Provides 1 year of discounts.

3^rd V.P. Report (Clinton Steinbrunner and Aaron Waryk):

School reports:

• Middle schools say thank you to the Boosters for helping with concerts. They are preparing for OMEA contests.
• Elementary schools say thank you, too.
• Ukulele instructional program to be offered at elementary schools for 5^th graders who aren’t in band/orchestra. This will be in addition to piano, and guitar, which are already being taught. 30 ukuleles still need to be purchased.
• High School – Notes for next year’s winter concerts:
• More volunteers needed for Freshman concerts
• Short on programs for 6^th grade concerts
• More notice to parents for admission prices so that they know how to much money to bring
• Beth Hankins is talking to District Treasurer Kent Zeman about possibly linking ticket purchases to EZ Pay. Still in discussion, would need will-call table at all events.
• Clinton reports that there have been ongoing discussions about standardizing ticket prices for all concerts instead of different prices for grades/types. Discussions have stalled. Final word was from LHS Principal Keith Ahearn. Clinton said he can ask him reasons on why request has been denied. Could be that some music programs are extracurricular vs curricular? Tracey may raise issue at Board of Education meeting.
• Solo & Ensemble for Band on Jan. 28^th at Rocky River High School. All freshman band members required to do a solo. Upperclassmen can choose to participate. Clinton S. pays for the fees for freshman and provides accompaniment.
• Jazz Workshop begins this week on Wednesday and Thursday mornings 7 a.m. – 8 a.m.
• Jazz Band will meet on Tuesdays and Fridays.
• LHS Pep Band: Dates are on Charms. Will play at 10 games. T-shirts will be $5 for students who play at 3 games, pin will be given to those who play at 7 games.

Membership Report (Inas): 122 current members

Tiffany will check school mailboxes.

Clinton will send out Jan 31^st membership deadline (to be eligible for scholarships) reminder to all music teachers.

Mary Jane Miller, member and attendee, states that she will donate money to purchase 5 ukuleles.

Meeting adjourned: 8:27 p.m.

General meeting was called to order at 7:30

It was discussed that we have membership forms at the elementary school concerts. All were unanimous.

Tracey stated that we currently have 141 members but since she is still getting familiar with all the membership stuff there may be a few more. Last year we ended with 196 members.

Beth Thomas asked if anyone could write a blurb to send to the elementary school parents to explain why they should join the Music boosters. Someone would work with Jenny to write that

Beth Thomas stated that there was an article in the Lakewood Observer detailing Lakewood Music Boosters winter fundraisers on November 25^th.

Beth submitted her report on fundraising ideas and asked for fundraising ideas from all the members and the board.

Fundraising report:

1^st Ways and Means committee meeting planned for December 7

The boosters will hold a fundraiser every Thursday and Friday in the month of December. Jenny will be adding it to our social media Wednesdays and Thursdays

There have been 8 orders so far with the fruit sale as of 12/1/15 for a total of 484.00 a profit of  approximately 92.80

Meeting was called at 8:05

Music boosters general meeting 10/6/2015

Rachel called the meeting to order at 7:33pm

1^st VP Beth Thomas discussed Vosh Lakewood fundraiser and needing volunteers.

Beth has gotten a fundraiser at Angelo’s Pizza for November 25^th (day before Thanksgiving) we are getting 20% of all sales that day.

Bob Evans restaurant is willing to do a fundraiser for us in December of this year as well. Bob Evans is giving us 15% of the sales and said that we can have multiple days if we want to run the fundraiser longer

The fruit sale will be up and running within the next week or so.

Beth discussed the season passes for concerts this year and Beth Hankins stated that the teachers all got together and discussed it and like the idea. She said they discussed a 40.00 fee for all concerts. We will discuss in more detail on how we will work these season passes soon.

We also discussed ice cream for the elementary and 6^th grade concerts and if we would have enough room to have them after concerts with the construction. More info to come on that.

2^nd VP Lori Marjanovic talked about the sign up genius for our Vosh fundraiser and said we still needed a few volunteers.

3^rd VP Beth Hankins discussed that the High school Orchestra has purchased 400 tickets for the Violins of Hope concert on December 2^nd and is in need of parent volunteers. She also spoke about Mr. Patterson holding a face to face chat with the community at the Ranger Café October 15^th. We need community support for that meeting.

Membership – we currently have 121 members and we ended 2014/15 with 196 so we are need a push in memberships.

Communications chair Jenny Rohrs stated that we have had some email feedback on our website in regards to the membership button for 50.00 not working properly and she is looking into that

Teacher Mrs. Mulinax asked from the members if we could possibly look into getting cinch bags for orchestra students to carry their extra equipment in. We are looking into a direct mail for merchandise

The meeting was called at 8:33pm by Rachel

Submitted June 8, 2015:

Lakewood Music Boosters

General Meeting

May 12, 2015

Call to Order: 7:11 pm

Attendees: Co-Presidents Rachel Pavey and Tracey Logan, 1^st Vice Presidents Laura VanDale & Karen Levis, 2^nd Vice President  Katie Norman, 3^rd Vice President/Teacher Representatives Peter Hampton and Beth Hankins, Recording Secretary Monica Owen, Corresponding Secretary Jenny Barnett Rohrs, LMB members: Lori Marjanovic, student Abi Norman

President’s Report: Tracey Logan and Rachel Pavey

1^st Vice Presidents: Laura Van Dale and Karen Levis

Middle School Concerts with ice cream afterwards are Monday May 18, Tuesday May 19 and Thursday May 28.  6=8 scoopers are needed for each event.

Approximately 100 Music Booster discount cards were sold by students on Saturday May 9^th.  Overall, students reported that it was a positive experience.

Other options for selling discount cards to explore are July 4 and the Lakewood Arts Festival

When selling Music Booster cards at concerts, any LMB Board member can use the Paypal swiper and app on their smart phone

There will be a $20 minimum for using the Paypal swiper due to the fee.  This will eliminate the possibility of buying any concert tickets with the Paypal swiper.

2^nd Vice President: Katie Norman

There are enough volunteers signed up for the Spring concerts with the exception of 50/50 raffle

Katie sent an email to volunteers from this past year for feedback.  Only real negative was that volunteers do not like to work 50/50 raffle for two reasons 1. Do not like asking people for money 2. Do not like getting on stage for calling the number.  The LMB board member should be available to do this or a music teacher.

Student volunteers – this possibility was discussed.  For the next year, it was decided that they could volunteer with a parent.  There were some liability concerns if a student was dropped off and there was not an adult agreeing to be responsible

Katie reported on suggestions from Lexie DeBaltzo regarding concession for the future.  1. Limit sales to water and candy 2. Need a cash box protocol 3. Need to get start up cash for the box 4. The process should be simplified

Scholarship updates – 32 requests.  Two were not LMB members.  Consider doing the scholarships earlier next year due to need to quick turn around and sending out award letters.

3^rd Vice Presidents: Peter Hampton and Beth Hankins

June 2 & 3 – 4^th grade Instrument Try-out at Emerson and Horace Mann.  High school students will do the testing while music teachers circulate and answer questions. Requesting LMB approve a $5 LMB membership and LMB provide ice cream sandwiches.  Board approved both.

Discussed possible changes to LMB Board.  1. Combining Recording and Corresponding secretaries into one position 2. Elevating Membership Chair to board membership 3. Student representative position

Student representative(s) can be accomplished by creating a Standing Committee next year 

Other changes need to be written up in a proposal and made available for review prior to being voted upon

It was noted that the recommendations for updates/changes to the Bylaws from the Adhoc committee (August 2014) were never reviewed by the LMB Board and that should be done

Beth reminded the board that they should receive updated monthly financial reports from the Treasurer.  This has not been happening.

Beth provided the Co-Presidents a list of missing and uncashed checks.  Tracey will follow-up

Beth reported that three music teachers are retiring this year and they may not all be replaced.

LMB Board Members for 2015-2016

Co-presidents: Tracey Logan and Rachel Pavey

1^st VP (Fundraising): Beth Bender Thomas

2^nd VP(Volunteers): Lori Marjanovic

3^rd VP (teacher Representatives): Peter Hampton, Beth Hankins, Clinton Steinbrunner

Recording Secretary: unfilled

Corresponding Secretary: Jenny Barnett Rohrs

Vote:  all approve, none dissent

Next Meeting:  Monday, June 8.  6:30 pm. Tracey Logan’s house.  1589 Marlowe.

EDITORS NOTE: MEETING WILL BE AT Karen Levis’: 2054 Arthur Ave.

Music Boosters Executive Board Meeting April 14, 2015

In attendance:  Rachel Pavey, Laura Van Dale, Peter Hampton, Jenny Rohrs, Karen Levis

Meeting called to order at 7:25 p.m.

President’s Report: Rachel Pavey

Reminder about the Lake Erie Monsters game on Thursday April 16 at 7:00. Ticket sales have not met expectations.  If we do this next year we will try for a Friday or Saturday night, and in the January/February timeframe.  At this point we do not officially have enough sellers for the 50/50 raffle, but we will make our best effort.

We need to form a nominating committee. 

Open positions for 2015-16 are:

1^st VP – Fundraising

2^nd VP – Volunteers

3^rd VP – Mr. Steinbrunner (new)

Recording Secretary

Membership*

Returning for 2015- 16 are:

President – Tracey Logan, Rachel Pavey

Treasurer – Carolina Ramirez

Corresponding Secretary – Jenny Rohrs

Tentative nominating committee is:  Peter Hampton, Karen Levis, Lori Marjanovic, Jenny Rohrs, and Elaine Breiner*.  The group will meet and propose a slate of officers for the May 12 meeting.  At that time, any other nominations can be brought to the floor for vote.

Scholarship committee will be meeting between April 24 (deadline date for application) and May 1.  Rachel Pavey will contact committee chair to set the meeting date.

1^st VP:  Laura Van Dale, Karen Levis

May 9 will be Booster Card sales blitz day.  Refreshments will be provided.  The idea is that the music teachers will recruit their students to come to the catering room? at 9:00 that morning for instruction and route information.  They would then return by 12:00 to turn in any proceeds/leftover cards.  For people the students talk to who say they don’t have the cash, we can leave a flyer at those homes with contact information for Music Boosters.

The cards will also be able to be sold at concerts via Pay Pal. 

Ice cream concerts coming up will be May 18, 19, and 28.  There will be no ice cream at the 8^th grade concert.

2^nd VP:

No Report

3^rd VP:

Peter Hampton provided concert dates. ** are concerts that will require volunteers.

Monday 5/4 7:30 8^th grade concert** (Laura)

Tuesday 5/5 7:30 Chamber, Vive, Fortes, MS Extracurricular choir

Thursday 5/14 7:00 HS Orchestra**

Saturday 5/16 7:30 Lakewood Project

Sunday 5/17 2:00 Chamber, Vive, Fortes @ Calvary Church

Monday 5/18 7:30 7^th grade concert** ice cream

Tuesday 5/19 7:30 6^th grade concert** ice cream

Wednesday 5/20 7:00 HS Choirs**

Thursday 5/21 7:00 HS Bands** (Jenny)

Wednesday 5/27 7:00 HS Jazz?? (Karen)

Thursday 5/28 7:00? 5^th grade instrumental ice cream

Recording Secretary:

No Report

Corresponding Secretary: Jenny Rohrs

Thank you notes for scholarship donors have been written and are being sent out. 

We discussed this function being placed under the auspices of the membership chair.  The membership chair has immediate access to the membership database and the letter could automatically be generated as part of entering information into the database.

As such, we discussed revisiting the bylaws in order to make Membership a board position.  Also discussed in respect to the bylaws was to revisit the role of the Corresponding secretary in an effort to have the position more accurately reflect the new digital nature of all Music Boosters correspondence.

Treasurer: Carolina Ramirez

Membership: Amy Chodzin

198 members

$9,680 membership funds

$295 in Gilmore scholarship

$150 for the Nico scholarship

$270 for the Davis scholarship

Concessions:

No Report

Meeting adjourned at 8:25 p.m.

Music Boosters

General Meeting

March 17, 2015

In attendance:  Rachel Pavey, Tracey  Logan, Laura Van Dale, Beth Hankins, Katie Norman, Karen Levis

Meeting called to order at 7:09 p.m.

President’s Report:

We are all set for the Lake Erie Monsters game on Thursday April 16 at 7:00.

50/50 volunteers will have 8 devices and 2 kiosks to use at the game.  Volunteers will arrive between 5 and 5:30 for training.  We will sell 50/50 until end of 2^nd intermission.

Tickets will be $15.  We have 100 to sell.  Any checks will be made to the Lakewood Music Boosters as the tickets have been pre-paid.

Some discussion as to whether one of our musical groups could perform during the game.

1^st VP: 

Scholarship committee will be formed by Katie Norman to include:  booster president, treasurer, 1st VP, the 3 high school music teachers, and 3 parents.  The committee will meet sometime between 4/20/15 and 4/30/15 for scholarship reward letters to go out on May 1. Katie will contact music teachers at all levels for input on scholarship applicants.  She will also contact Carol Mulready for the scholarship letter.

A nominating committee of 4 people will be formed at the April 14 executive board meeting to have the slate ready for May election.

Katie Norman will send out sign up genius for the Monsters game and for 8^th grade band festival with High School Wind Ensemble concert on 3/24 at 7:30.

2^nd VP:

Ice cream will be sold in the lobby for the concert on 3/18.

Chipotle profit was $1500.

Fruit sale for March was slow with approximately 6 sales.  Need to increase the publicity.

There was discussion about whether to sell the Booster cards again.  The idea was to choose 2 times (after school and Saturday) to enlist the help of Music students to divide the city and sell the cards.  A few adults would be necessary to help monitor the students.  Also can sell at concerts if Jenny helps train Board members on how to use the mobile Pay Pal device.

3^rd VP:

Beth Hankins went over the spring concert schedule

6/1 and 6/2 will be the Harding and Garfield middle school tours.

6/2 and 6/3 in the evening would be 4^th grade students instrument testing.  Parents would remain with the students. High school students would do the testing.  This would most likely be hosted by each of the middle schools.

Band will be officially moved out of the band room on Thursday.

Music department attended a meeting with administration on Monday.  Two music teachers will be retiring this year.  There is discussion at the administrative level of only replacing one of those positions by shifting schedules of all music teachers.  Though this is still in early discussion stages, changes will be coming and our organization may need to become strong advocates for music in our schools.

Treasurer:

No Report

Recording Secretary:

No Report

Corresponding Secretary:

(Report as shared by Tracey Logan)

The email contact list has been reformatted to make email blasts easier to send through different programs.  Also set up something called Mail Chimp – which will automatically update with emails when something is updated on the website.

Letters of thanks will be going out to donors to the scholarship funds and to $100 members this week.

Condolences were sent to Mr. Read following the loss of both his father and mother over the winter.

Membership:

191 members

$9,640 membership funds

$295 in Gilmore scholarship

$150 for the Nico scholarship

$270 for the Davis scholarship

Concessions:

No Report

Meeting adjourned at 8:19 p.m.

November  11, 2014

Executive Music Boosters Meeting Call to Order: 7:05 pm

Attendees: Co-Presidents Rachel Pavey and Tracey Logan, 1st Vice Presidents Laura VanDale & Karen Levis, 2nd Vice President  Katie Norman, 3rd Vice President/Teacher Representatives Peter Hampton and Beth Hankins, Treasurer Carolina Lawrence, Recording Secretary Monica Owen, LMB members Michael Gill and Lori Marjonovic, student Abi Norman

LMB board members selected which winter concerts they would attend for ticket sales, money management.

• December 2 – Laura Van Dale
• December 4 – Tracey Logan
• December 8 – Monica Owen, ice cream Karen Levis
• December 9 – Rachel Pavey, ice cream Peter Hampton and Beth Hankins
• December 10 – Rachel Pavey or Tracey Logan, ice cream Laura Van Dale
• December 11 – Katie Norman
• December 17 – Katie Norman
• December 18 – Jenny Barnett Rohrs

President’s Report: Tracey Logan and Rachel Pavey

• Website is up and running, Paypal up and running
• Amy Chodzin will be mail pick up person for LHS.  Katie Norman will check middle schools and bring any mail to Amy Chodzin

1st Vice Presidents: Laura Van Dale and Karen Levis

• Discussed possibly a fundraiser night at Angelo’s in February and Jammy Buggar’s in March
• Discussed Indians or Monsters fundraiser.  Indians game was rejected due to significant time commitment.  Monsters fundraiser is 50/50 raffle and opportunity to sell 100 tickets (LMB cost = $12 and sale proce = $20).  LMB would like to do this the night that the Middle School Choirs sing the National Anthem.
• Other fundraising ideas were brainstormed, no decision

2nd Vice President: Katie Norman

• .Needed list of LMB board members who will attend concerts.

3rd Vice Presidents: Peter Hampton and Beth Hankins

• Peter and Beth spoke with Board of Education and received permission for LMB to change concert ticket prices.  LMB would like to changes prices so that there are not so many different prices between middle and high school concerts.  Peter and Beth heard concerns from middle school music teachers that the winter concerts were too soon to let parents know about the change in the prices.  The concert ticket prices are in the Middle School Music Handbook.
• Beth attended a meeting about Light Up Lakewood.  Mary Bond is in need of 3 people at two different shifts at Lakewood Hospital that day (11am-1pm and 1-3pm). Rachel Pavey will f/u with email about best way to line up volunteers.
• Julie Tabaj is having a Polka party on December 3 with guest musician Alex Meixner.
• Beth and Peter reported that they had researched the acoustic system for the new construction.  The current plans budget for $10,000 for acoustics in Black Box Theater, music department, gym, cafeteria, and academic wing.  Beth and Peter took quotes from companies that worked Severence Hall and Playhouse Square.  Those prices came in at $100,000+ and $83,000, respectively.  To use the $83,000 acoustics, the money is needed now.  $63,520 is for the music department and Black Box Theater.  The Board of Education will cover the difference between the $83,000 and $63,520.  LHS Music Department is asking for the following contributions LMB = $12,000, Barnstormers = $12,000, Choir = $6,000, Band = $15,000, and Orchestra $15,000.  The LMB Board voted to approve this request.

Treasurer: Carolina Ramirez-Lawrence

• There is a $846.20 bill for Rettig’s music (parts and instrument supplies) that is  from 2013-2014, but the books were already closed when the bill arrived.  LMB Board voted to cover this expense separately from 2014-2015 band budget.

Membership Chair: Amy Chodzin

• Amy brought the new LMB banner made by Erie Design.  Erie Design donated the stand for the banner
• Current: 167 members, $8510 memberships, $290 Gilmore Fund, $150 Niko Fund, $220 Davis Fund
• Amy is not receiving enough information with the Paypal memberships – only dollar amount and email address.  She needs name (and how they want it to be shown in the programs) and student’s name.  We will request Jenny to make changes.

Recording Secretary: Monica Owen

• No new information

A social gathering/meet and greet for LMB members was set for January 13. This will not take place at LHS. Music teachers will be encouraged to attend.

Abi Norman inquired whether there could be a student representative on the LMB board.  The board agreed this was a good idea.  There was some discussion whether this always needed to be the same student or maybe a group of students could take turns.  No formal decision was made.

.

Adjourned 9:00

Executive Board Meeting

October 14 , 2014

Executive Music Boosters Meeting Call to Order: 7:10 pm

Attendees: Co-Presidents Rachel Pavey and Tracey Logan, 1st Vice Presidents Laura VanDale & Karen Levis, 2nd Vice President  Katie Norman, 3rd Vice President/Teacher Representatives Peter Hampton and Beth Hankins, Corresponding Secretary Jenny Barnett Rohrs, Recording Secretary Monica Owen

President’s Report: Tracey Logan and Rachel Pavey

• General discussion of best location of LMB mailbox, can pick up mail and when should mail be picked up in an effort to maintain transparency and efficiency.  We will keep as is for now – elementary and middle school music teachers bring LMB membership forms and money to the high school.  LMB can pick up from the office.  Side door (on west side of the building) provides easiest access to main office.

1st Vice Presidents: Laura Van Dale and Karen Levis

• My Boosters has a new product where each student has a webpage asking for donations.  This will be tabled as a possible large fundraiser in the future
• General discussion of a need for future fundraising related to the new construction.
• Chipotle and Fruit are active fundraisers.
• December 8 is concert that requires ice cream.  Laura and Karen are unavailable.  East Cafeteria is unavailable.  Jenny volunteered to oversee and lead the ice cream that night.
• Poinsettias will not be a fundraiser this year, however, LMB will provide poinsettias as decorations for Winter Concerts.
• Sounds of the Seasons concerts – Music Department will receive income from ticket sales, raffle basket monies goes to local charities.

2nd Vice President: Katie Norman

• No new business

3rd Vice Presidents: Peter Hampton and Beth Hankins

• Beth Hankins reported that per Civic staff, ticket sales can begin and doors will be open at time performers need to arrive

Treasurer: Carolina Ramirez-Lawrence e-mailed her report to Tracey Logan knowing that she would not be able to attend.

• Current balances per 9/30/2014 statements: B. Neil Davis $4590.75, Savings $5417.31, Checking $8593.96
• Two outstanding bills to be paid $300.00 to bonding agency and $54.04 to Amy Chodzin
• Recent concert 50/50 raffle brought in $170.00
• Buddy Day bus cost reduction $250.00 ($300.00 was budget)

Corresponding Secretary: Jenny Barnett Rohrs

• No new business

Recording Secretary: Monica Owen (left at 7:45pm, notes continued by Katie Norman)

.

Adjourned 8:30pm

Lakewood Music Boosters Executive Board Budget Planning Meeting  

August 19, 2014

Executive Music Boosters Meeting Call to Order: 6:30pm

Attendees: Co-Presidents Rachel Pavey and Tracey Logan, 1^st Vice Presidents Laura VanDale & Karen Levis, 2^nd Vice President  Katie Norman, 3^rd Vice President/Teacher Representatives Peter Hampton and Beth Hankins, Treasurer  Carolina Rameriz-Lawrence,  Corresponding Secretary Jenny Barnett Rohrs, Recording Secretary Monica Owen, LHS Band Director Clint Steinbrunner.

President’s Report: Tracey Logan and Rachel Pavey

• Looking for Music Boosters representation at Fresh Start, Marching Band, Lakewood Community Festival, Middle School Open Houses, Elementary Open Houses
• Discussion of making MB buttons for Lakewood Community Fest

General discussion regarding MB meetings.  Based on several first Tuesdays having conflicts, the board decided to move the meetings to the second Tuesday of the months that have meetings.

• Executive Board Meetings – September 9, October 14, February 10, April 14 and June
• General Meetings – September 9, November 11, March 10, May

General discussion about ideas to increase attendance at MB meetings.  One idea was to have a “theme” for the meeting (e.g. MB 101).

Line item review of the budget to explain items to new board members and review items.

Clint Steinbrunner presented a request for MB to purchase 8 Ipads for 8 music teachers at a cost of approximately $3752.  The base model is $469.00 and includes a wireless sound system.  This item is not in the proposed budget.  The district would make the purchase and MB would reimburse the district.

The support for this purchase includes

• Assisting with daily organizational tasks
• Student assessment tracking
• Audio and video recording for self-assessment and teaching
• Transportability for teachers who are in 1+ rooms and/or 1+ buildings
• Off campus activities e.g marching band
• Educational games

Board decided to confirm that there are no district funds or grants available for this.

Adjourned 9:28 pm

Minutes submitted by the September 27, and entered into public record by Jenny Barnett Rohrs October 14 2014

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Lakewood Music Boosters,  Executive Board Budget Planning Meeting  September 9, 2014

Executive Music Boosters Meeting Call to Order: 7:05

Attendees: Co-Presidents Rachel Pavey and Tracey Logan, 1^st Vice Presidents Laura VanDale & Karen Levis, 2^nd Vice President  Katie Norman, 3^rd Vice President/Teacher Representatives Peter Hampton and Beth Hankins, Treasurer  Carolina Ramirez-Lawrence,  Corresponding Secretary Jenny Barnett Rohrs, Recording Secretary Monica Owen, Membership Coordinator Amy Chodzin, LMB members Sarah Klann, Robin Suttell, Lori Marjonovic, Stacey (Lakewood Civic Auditorium staff), Mary Bond from Light Up Lakewood Planning Committee.

President’s Report: Tracey Logan and Rachel Pavey

•  Looking for Music Boosters representation at Fresh Start, Marching Band, Lakewood Community Festival, Middle School Open Houses, Elementary Open Houses
• Discussion of making MB buttons for Lakewood Community Fest

1^st Vice Presidents: Laura Van Dale and Karen Levis

•  We will have online fruit sale again. There is no cost to us to have it.  It will begin 9-15-14.  25% of all sales goes to music boosters.
• Chipotle fundraiser tentatively scheduled for 1-29-15, 4-7 pm.
• Some discussion regarding Mitchell’s ice cream sales after 8^th grade concerts since this was lowest sales of the three middle school grades. Decided to continue.

2^nd Vice President: Katie Norman

•  Katie reported that approximately 20 concerts will need volunteers and a Music Booster board member present. She will bring a sign-up sheet to the next meeting for Board members to begin signing up for events.

3^rd Vice Presidents: Peter Hampton and Beth Hankins

Beth Hankins introduced Mary Bond from Light Up Lakewood.

•  Mary Bond spoke about Lakewood Alive’s Light Up Lakewood event in December. Many Lakewood City Schools music groups preform at this event.  Light Up Lakewood is looking for a liaison between Light Up Lakewood and Lakewood Schools Music Department.  The liaison would help schedule and coordinate Lakewood Schools music events, in particular parent volunteers for the hospital venue.
•  It was suggested and agreed upon the Lakewood Music Boosters should have a committee for Light Up Lakewood. Requests and information will be put on the LMB website and Facebook page as well as an email sent to members. Interested music booster members can contact Mary Bond directly.

Treasurer: Carolina Ramirez-Lawrence

•  Current balances: B. Neil Davis $4595.75, Savings $5417.27, Checking $2447.94
• Budget was voted on and approved
• Clarified that LMB as an organization is bonded

Membership Chair: Amy Chodzin

•  Many people asked if they could join MB online during the Lakewood Community Fest.
• We need Paypal account to be able to do this.
• FYI: our email is lkwdmusicboosters@gmail.com,
• Amy is requesting approval to purchase a vertical banner that says “Lakewood Music Boosters” on it for use at concerts and other events.
• Current membership 55 plus approximately 10 more received at the meeting tonight.

Corresponding Secretary: Jenny Barnett Rohrs

•  Jenny will buy website now that budget is approved

Recording Secretary: Monica Owen

•  Requested clarification regarding ages and process for tickets.

It was agreed upon that :

0-4 years, free

“student” = kindergarten -12^th grade, price for concerts = $1

“adult” = through 64 years, price for MS concert $2, HS concert $3

“senior” = 65 years and older, price for MS concert free, HS concert $2

.

Adjourned at 8:45 pm

Meeting minutes submitted via email on September 27th, 2014 and entered to public record by Jenny Barnett Rohrs.