Lakewood Music Boosters

Minutes for Lakewood Music Boosters General Meeting

January 4, 2017

(Unofficial due to less than 8 general members in attendance)

Meeting called to order: 7:30 p.m.

President report (Tracey Logan):

• $22,000 needed for industrial garment rack in new Performing Arts Wing at LHS
• Selling “hangers” at $30/each or 4/$100 to raise funds
• Funds also needed for new choir shells and a music library storage system.
• During the 6 winter concerts, free-will donations, silent auction, and concessions, helped raise funds for these items. Ticket sales go to the teachers, not Boosters.

Treasurer Report (Mike Whitkofski):

• ~ $9,000 raised through memberships (current total)
• Free-will donations instead of 50/50 raffle during winter concerts brought in $2,511.29.
• Boosters received 2 large donations in December: $10,000 and $500.

1^st V.P. Report (Beth Bender Thomas):

• Lakewood Festival of Music will be coming up in the Spring. (Date hasn’t been chosen.) Last year was the first year for the Festival and it raised $1700.
• Annual fruit sale didn’t do well this year.
• Booster Card – We haven’t done door-to-door sales.
• Pub Cards haven’t been created yet.

Ryan Snyder, attendee, has business called Mascot Booster. It’s a phone app instead of a physical discount card. Organizations receive 90% profit, local deals, and the company procures the deals. Provides 1 year of discounts.

3^rd V.P. Report (Clinton Steinbrunner and Aaron Waryk):

School reports:

• Middle schools say thank you to the Boosters for helping with concerts. They are preparing for OMEA contests.
• Elementary schools say thank you, too.
• Ukulele instructional program to be offered at elementary schools for 5^th graders who aren’t in band/orchestra. This will be in addition to piano, and guitar, which are already being taught. 30 ukuleles still need to be purchased.
• High School – Notes for next year’s winter concerts:
• More volunteers needed for Freshman concerts
• Short on programs for 6^th grade concerts
• More notice to parents for admission prices so that they know how to much money to bring
• Beth Hankins is talking to District Treasurer Kent Zeman about possibly linking ticket purchases to EZ Pay. Still in discussion, would need will-call table at all events.
• Clinton reports that there have been ongoing discussions about standardizing ticket prices for all concerts instead of different prices for grades/types. Discussions have stalled. Final word was from LHS Principal Keith Ahearn. Clinton said he can ask him reasons on why request has been denied. Could be that some music programs are extracurricular vs curricular? Tracey may raise issue at Board of Education meeting.
• Solo & Ensemble for Band on Jan. 28^th at Rocky River High School. All freshman band members required to do a solo. Upperclassmen can choose to participate. Clinton S. pays for the fees for freshman and provides accompaniment.
• Jazz Workshop begins this week on Wednesday and Thursday mornings 7 a.m. – 8 a.m.
• Jazz Band will meet on Tuesdays and Fridays.
• LHS Pep Band: Dates are on Charms. Will play at 10 games. T-shirts will be $5 for students who play at 3 games, pin will be given to those who play at 7 games.

Membership Report (Inas): 122 current members

Tiffany will check school mailboxes.

Clinton will send out Jan 31^st membership deadline (to be eligible for scholarships) reminder to all music teachers.

Mary Jane Miller, member and attendee, states that she will donate money to purchase 5 ukuleles.

Meeting adjourned: 8:27 p.m.

General meeting was called to order at 7:30

It was discussed that we have membership forms at the elementary school concerts. All were unanimous.

Tracey stated that we currently have 141 members but since she is still getting familiar with all the membership stuff there may be a few more. Last year we ended with 196 members.

Beth Thomas asked if anyone could write a blurb to send to the elementary school parents to explain why they should join the Music boosters. Someone would work with Jenny to write that

Beth Thomas stated that there was an article in the Lakewood Observer detailing Lakewood Music Boosters winter fundraisers on November 25^th.

Beth submitted her report on fundraising ideas and asked for fundraising ideas from all the members and the board.

Fundraising report:

1^st Ways and Means committee meeting planned for December 7

The boosters will hold a fundraiser every Thursday and Friday in the month of December. Jenny will be adding it to our social media Wednesdays and Thursdays

There have been 8 orders so far with the fruit sale as of 12/1/15 for a total of 484.00 a profit of  approximately 92.80

Meeting was called at 8:05

Music boosters general meeting 10/6/2015

Rachel called the meeting to order at 7:33pm

1^st VP Beth Thomas discussed Vosh Lakewood fundraiser and needing volunteers.

Beth has gotten a fundraiser at Angelo’s Pizza for November 25^th (day before Thanksgiving) we are getting 20% of all sales that day.

Bob Evans restaurant is willing to do a fundraiser for us in December of this year as well. Bob Evans is giving us 15% of the sales and said that we can have multiple days if we want to run the fundraiser longer

The fruit sale will be up and running within the next week or so.

Beth discussed the season passes for concerts this year and Beth Hankins stated that the teachers all got together and discussed it and like the idea. She said they discussed a 40.00 fee for all concerts. We will discuss in more detail on how we will work these season passes soon.

We also discussed ice cream for the elementary and 6^th grade concerts and if we would have enough room to have them after concerts with the construction. More info to come on that.

2^nd VP Lori Marjanovic talked about the sign up genius for our Vosh fundraiser and said we still needed a few volunteers.

3^rd VP Beth Hankins discussed that the High school Orchestra has purchased 400 tickets for the Violins of Hope concert on December 2^nd and is in need of parent volunteers. She also spoke about Mr. Patterson holding a face to face chat with the community at the Ranger Café October 15^th. We need community support for that meeting.

Membership – we currently have 121 members and we ended 2014/15 with 196 so we are need a push in memberships.

Communications chair Jenny Rohrs stated that we have had some email feedback on our website in regards to the membership button for 50.00 not working properly and she is looking into that

Teacher Mrs. Mulinax asked from the members if we could possibly look into getting cinch bags for orchestra students to carry their extra equipment in. We are looking into a direct mail for merchandise

The meeting was called at 8:33pm by Rachel